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Executive Assistant, Music Partnerships

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Date: May 13, 2022

Location: Burbank, US

Company: Dolby Laboratories, Inc.

 

 

 

Overview

Join the leader in entertainment innovation and help us design the future. At Dolby, science meets art, and high tech means more than computer code. As a member of the Dolby team, you’ll see and hear the results of your work everywhere, from movie theaters to smartphones. We continue to revolutionize how people create, deliver, and enjoy entertainment worldwide. To do that, we need the absolute best talent. We’re big enough to give you all the resources you need, and small enough so you can make a real difference and earn recognition for your work. We offer a collegial culture, challenging projects, and excellent compensation and benefits.

 

Dolby Laboratories is seeking an Executive Assistant, Music Partnerships to provide administrative support, manage industry engagements, coordination of music projects, partner demonstrations, and events for the Music Partnerships Team.

The successful candidate will be an organized, self-starter with a minimum of 5+ years of related administrative / event / project coordination experience supporting artist, sales or marketing organizations in the music or film industry.

The position requires an individual that is resourceful and can work autonomously, take initiative, and demonstrate excellent follow-through. The candidate must be a team player, work well with others, have a friendly, positive demeanor while managing complex assignments. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness.

 

Responsibilities

  • Scheduling and coordination:
    • Arranging daily meetings with internal and external parties, including 
      • Scheduling of creative engagements, including high profile artists / creatives, music label / industry executives, and music studios
      • Booking of facilities for demos / events
      • Coordination / booking of partners and Dolby resources
  • Creation and processing of Non-Disclosure Agreements
  • Creation and management of meeting notes, contacts, and guestlists
  • Creation and tracking of purchase orders and delivery status 
  • Travel planning and booking 
  • Expenses tracking and management
  • Assist members of the Music Partnerships Team with tracking and coordinating key projects as needed

 

Requirements

  • A minimum of 5+ years of experience supporting a Senior Executive as an Administrative Assistant, Event / Project Coordinator
  • Experience supporting employees in a fast-paced creative environment
  • Experience working with creatives
  • College coursework in business administration or related field preferred
  • Must be articulate with excellent verbal and written communication skills. Excellent grammar and spelling a must
  • Excellent computer skills; highly experienced in Windows including Outlook, PowerPoint, Word and Excel
  • Strong attention to detail; able to manage multiple-step procedures and handle frequent interruptions in workflow
  • Exhibits professionalism and composure in stressful situations and in meeting short deadlines
  • Previous experience in the music industry highly desirable

 

 

Dolby will consider qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code, Article 49, and Administrative Code, Article 12

 

Equal Employment Opportunity:
Dolby is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.


Nearest Major Market: Los Angeles