Senior Facilities Coordinator

Join the leader in entertainment innovation and help us design the future. At Dolby, science meets art, and high tech means more than computer code. As a member of the Dolby team, you’ll see and hear the results of your work everywhere, from movie theaters to smartphones. We continue to revolutionize how people create, deliver, and enjoy entertainment worldwide. To do that, we need the absolute best talent. We’re big enough to give you all the resources you need, and small enough so you can make a real difference and earn recognition for your work. We offer a collegial culture, challenging projects, and excellent compensation and benefits, not to mention a Flex Work approach that is truly flexible to support where, when, and how you do your best work.

The People and Places team designs spectacular experiences for people around the globe, curating the conditions for our talent to do their best work and drive business growth.

About the role:

As a Facilities Lead at Dolby, you’ll be the Places representative of our Southern California offices, while providing facility support to remote offices.  Your role will be essential in maintaining a functional workplace, a welcoming experience for employees and guests, and ensuring operations run smoothly and efficiently. The Facilities Lead will support various teams within our Places function including but not limited to Facilities, Real Estate, Workplace, and Labs. 

This role will require on-site presence a minimum of 3 days a week and occasional nights or weekends for emergencies or after-hours events. The Facilities Coordinator must be able to work in an agile, start up like environment, where innovation, efficiency and collaboration are prioritized.

What You’ll Do:

• Conduct regular site inspections to proactively identify workplace, building and safety deficiencies.  Follow up and resolve open items.
• Manage, respond, close out or delegate facility work order requests
• Manage vendors for maintenance, repairs, furniture installs, moves, and changes
• Follow-up to ensure clear communication and timely execution of maintenance and repair work
• Organize critical documents of record (permits, project documents, processes, and procedures).
• Monitor and pay for permits and meet compliance reporting due dates
• Coordinate e-waste pickups and manage EHS reporting as required.
• Process utility payments and track usage in partnership with Sustainability team
• Provide support and access to our warehouse locations as needed
• Manage storage areas to ensure organization and regular purging
• Assist with vendor scheduling to support maintenance requests for remote offices

Support the broader Places team, including the Workplace and Lab teams as needed

• Coordinate with local leadership with regards to Places related projects and initiatives
• Manage Places related communications to local leaders and employees
• Coordinate lab maintenance and repair with local vendor as needed
• Work with concierge team in hosting employee experience events (1 to 2 a year)
• Conduct special Places research projects as assigned (cost savings initiatives, new programs, capital planning, real estate)
• Coordinate purchase order processing, invoice processing and accrual management
• Coordinating with procurement and legal- assist with RFP’s, process proposals and contracts.
• Develop and manage COI program for Places team vendors

Knowledge, Skills, and Abilities

• Possess a sense of urgency in resolving problems.  Provide timely responses and maintain an elevated level of customer service and responsiveness.  
• Proactive, problem-solving mindset. Ability to overcome obstacles and follow through with commitments.  Good listener and ability to maintain a calm demeanor in stressful situations.
• Desire to grow within the EHS or Facilities areas.
• Minimum 2 years’ experience in Facilities, Operations, Procurement or EHS
• Excellent communication skills.  Ability to maintain confidentiality when needed.
• Detail oriented with the ability to accurately track and report numbers and data.
• Team Player and ability to build and maintain positive, productive relationships.
• Excellent computer skills; ability and desire to learn programs and leverage new tools.

The Burbank base salary range for this full-time position is $97,800 - 117,600, which can vary if outside this location, plus bonus, benefits, and some roles may also include equity. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, competencies, experience, market demands, internal parity, and relevant education or training. Your recruiter can share more about the specific salary range and perks and benefits for your location during the hiring process.

Dolby will consider qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code, Article 49, and Administrative Code, Article 12

Equal Employment Opportunity:
Dolby is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.