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Docketing Administrator

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Date: Oct 9, 2021

Location: San Francisco, US

Company: Dolby Laboratories, Inc.

Join the leader in entertainment innovation and help us design the future. At Dolby, science meets art, and high tech means more than computer code. As a member of the Dolby team, you’ll see and hear the results of your work everywhere, from movie theaters to smartphones. We continue to revolutionize how people create, deliver, and enjoy entertainment worldwide. To do that, we need the absolute best talent. We’re big enough to give you all the resources you need, and small enough so you can make a real difference and earn recognition for your work. We offer a collegial culture, challenging projects, and excellent compensation and benefits.



Dolby Laboratories is seeking a Docketing Administrator focused on patent prosecution docketing and based in San Francisco.  Reporting to the Manager, Docketing within the IP Operations team, you will play a crucial role in the Patents Group to help establish and protect our rights to our innovations.  You will become part of a new, strong docketing department, taking ownership of docketing records and monitoring critical due dates to ensure all deadlines are met.  You will serve as a resource and work cooperatively with a large team of in-house attorneys, patent agents, engineers, other docketers, and patent paralegals.  You must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness.  You must excel at obtaining and effectively communicating information related to pending patent applications and matters of U.S. and foreign patent law.


Essential Job Functions

  • Support all aspects of docketing: iterate on current processes, reduce inconsistencies, and ensure solid double-checking to protect valuable intellectual property
  • Accurately calculate due dates and timely complete all docketing and de-docketing of U.S., EP, PCT, and international deadlines to grow Dolby’s international patent portfolio and ensure continued revenue streams
  • Review incoming and outgoing correspondence, extract relevant information, and coordinate disposition
  • Add remarks from external and internal correspondence to docket actions
  • Run daily reports of due dates and communicate reminders to case managers
  • Upload pertinent documents to docketing system
  • Obtain documents from EPO/USPTO/WIPO
  • Work on transfer in/out of IP, including assisting with patent acquisitions
  • Proofread/double-check patent applications and filings receipts and conduct docketing audits
  • Handle other administrative responsibilities and additional projects to support global team of patent practitioners, paralegals, and administrative assistants


Knowledge, Skills, Experience, and Education Required

  • At least 5 years of docketing experience, preferably at a law firm
  • High level of initiative with process improvement and customer service mindset
  • Exhibits professionalism and composure in stressful situation and in meeting short deadlines
  • Solid knowledge of U.S., EP, PCT, and international patent docketing procedures/rules
  • Exceptional attention to detail
  • Ability to read, understand, extract, and input information accurately from legal documents
  • Ability and willingness to learn new software applications
  • Proven ability to work independently in meeting firm deadlines with precision and accuracy
  • Strong oral, written, and organizational skills
  • Team player with ability to work both independently and collaboratively
  • B.A. or B.S. a plus
  • Familiarity with Anaqua docketing software a plus


Dolby will consider qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code, Article 49, and Administrative Code, Article 12


Equal Employment Opportunity:
Dolby is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland