Office Administrator (Part Time)

Join the leader in collaborative licensing and help us advance inclusive and efficient new patent licensing approaches to drive innovation globally. Via Licensing Alliance is dedicated to accelerating global technology adoption, fostering participation, and generating return on innovation with balanced IP licensing solutions for innovators and manufacturers of all sizes around the globe. Via administers dozens of patent licensing programs in audio, video, broadcast, power, and more for a variety of technologies, consisting of 25,000 patents in over 130 countries, with nearly 100 current patent holders and over 3,000 current licensees.

Via Licensing Alliance, a subsidiary of Dolby Laboratories, is an independently managed company owned by industry-leading participants with over 25 years of intellectual property licensing leadership. We are the world's largest patent pool administrator. We aggregate patents around key innovations and offer licensing solutions that give companies streamlined access to standardized technologies. For decades, we have served as a trusted bridge between our licensors and licensees, driving a strong and efficient IP licensing environment that yields better products and technologies for people around the world.

The part-time Office Administrator manages the daily administrative functions for the San Francisco office.  This position requires a comprehensive understanding and execution of activities, responsibilities, and interactions to facilitate seamless administrative operations. The Office Administrator receives visitors and provides general administrative, organizational, and communicative support to all Via San Francisco based staff.  The Office Administrator will work closely with the Dolby Places Team and will be the main point of contact for the regional office. This non-exempt, part-time role requires to work in the San Francisco office three full days per week (Tuesday-Thursday).

Key Responsibilities 

•    Plan for, budget for and manage day-to-day activities of the San Francisco office. Seek out assistance requests from other departments. Manage office reception, mail, messenger services, FedEx, internal mail and the scheduling of conference rooms.

•    Receives visitors while maintaining the upmost security of the Via suite, also provides refreshments and notifies the appropriate parties of all incoming visitors.

•    Provide administrative support to senior leaders as needed, including travel coordination, expense reporting, presentation preparation, and other related administrative tasks.

•    Maintain the inventory of office supplies and non-IT office equipment, furniture, plants, art work and other assets. 

•    Provides administrative support for all staff, including:

•    Coordinate weekly lunches for the San Francisco staff and on-site and off-site social events.

•    Communicate/Distribute incoming correspondence.

•    Arrange for outgoing correspondence or packages.

•    Arrange meeting and conference calls as requested.

•    Assist with mass mailings.

•    Organize files; email filing as needed.

•    Handle various administrative requests.

•    Receiving and prioritizing mail and shipments.

•    Supplying and conducting inventory of kitchen.

•    Ensures the proper ordering and maintenance of all office supplies and groceries.

•    Maintains the order and appearance of the San Francisco office.

•    Maintains the order of the kitchen.

•    Maintains office equipment and contacts vendors for necessary repairs.

•    With direction from the Dolby Places Team, help coordinate building improvements, repairs, maintenance, parking assignments and office moves for the San Francisco location. Help to manage off-site and on-site storage as needed. Obtain janitorial and other office maintenance services as requested.

•    Receives, logs-in and distributes invoices and mail to the appropriate departments.

•    Manage and perform special projects as requested by other departments.

•    Perform other duties as assigned.

Qualifications and Skills

•    Relevant prior work experience in professional office environment

•    Professional and positive attitude

•    Detailed knowledge of administration practices

•    Strong proficiency in Microsoft Office business applications, especially Word, Excel, PowerPoint and Outlook

•    Well-developed interpersonal and communication skills

•    Detail oriented with ability to work well independently and ability to organize and manage multiple priorities

•    Professional maturity, discretion, and cooperation in dealing with people at all levels inside and outside the Company.

The San Francisco/Bay Area hourly base pay range for this part-time position is $32.00 - $41.00 per hour and can vary if outside of this location. Our salary ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, competencies, experience, market demands, internal parity, and relevant education or training. Your recruiter can share more about the specific salary range and perks and benefits for your location during the hiring process.

Via will consider qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code, Article 49, and Administrative Code, Article 12 

Equal Employment Opportunity:
Via is proud to be an equal opportunity employer. Our success depends on the combined skills and talents of all our employees. We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.