Office Manager

Join the leader in entertainment innovation and help us design the future. At Dolby, science meets art, and high tech means more than computer code. As a member of the Dolby team, you’ll see and hear the results of your work everywhere, from movie theaters to smartphones. We continue to revolutionize how people create, deliver, and enjoy entertainment worldwide. To do that, we need the absolute best talent. We’re big enough to give you all the resources you need, and small enough so you can make a real difference and earn recognition for your work. We offer a collegial culture, challenging projects, and excellent compensation and benefits, not to mention a Flex Work approach that is truly flexible to support where, when, and how you do your best work.

The Office Manager will be responsible for ensuring the smooth operation of our office environment while providing executive assistance to the Site Lead. This role combines administrative responsibilities with high-level executive support, making it ideal for a detail-oriented professional who thrives in a fast-paced setting.

Key Responsibilities:

Office Management

·       Oversee daily office operations and maintain a welcoming and efficient work environment in cooperation with other teams.

·       Organize and schedule assigned meetings, appointments, and office events.

·       Manage relationships with selected vendors, service providers, and external partners.

·       Handle incoming and outgoing correspondence, including mail, emails, and phone calls with support of other teams.

·       Prepare and distribute internal communications and announcements.

·       Coordinate all activities for the Wroclaw Management team, ensuring seamless integration of tasks. 

·       Organize big events (conferences), trainings, etc. (computer auctions, charity events) in cooperation with other teams.

·       Liaise between corporate legal and local Tax Advisor to handle local contracts and other financial matters (e.g. Travel expenses).

·       Support employees with Travel expenses – be local expert and advisor.

·       Manage assigned contracts - negotiations with vendors, legal pre-check, review, organize storage system.

·       Be knowledgeable of and comply with company policies and procedures regarding personnel, financial planning and controls, computer use, and workplace security.

·       Plan for, budget for, and manage daily tasks efficiently.

Executive Assistance

·       Provide administrative support to the executive team, including calendar management, travel arrangements, and expense reporting.

·       Assist with the preparation of presentations, reports, and other documents.

·       Coordinate and attend meetings, taking minutes and following up on action items.

·       Act as a liaison between executives and other employees, clients, and external partners.

·       Support and host key visitors.

·       Handle confidential and sensitive information with discretion.

General       

·       Plan for and produce work of high professional quality. Be dependable and take initiative in completing assignments.

·       Be open to learning and using new skills and competencies. Maintain, update, and improve previously acquired skills and knowledge to meet evolving position requirements.

·       Exhibit professional courtesy and respectful behaviour that enhances the company's image.

·       Cooperate effectively with other staff to resolve issues and conflicts.

·       Assist other departments in fulfilling their responsibilities.

·       Handle all duties with a high level of confidentiality and integrity.

Qualifications:

·       Bachelor’s or Master’s degree.

·       Proven experience (4+ years) as an Office Manager or Executive Assistant.

·       Basic Project Management knowledge.

·       Excellent organizational and multitasking abilities.

·       Strong written and verbal communication skills in English.

·       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

·       Familiarity with office management procedures.

·       Ability to work independently and as part of a team.

·       Professional demeanor and strong interpersonal skills.

Preferred Qualifications:

·       Experience in a fast-paced ever-changing environment.

·       Knowledge of project management software and tools.

·       Basic accounting principles.

Dolby Hiring Entity:

Dolby Poland Sp. z o.o.
Business Garden, Building G
ul. Legnicka 48
Wrocław, 54-202, Polan

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